You can use the automatically updated properties to identify or find documents. You cannot specify or change the automatically updated properties. You can then search for all sales files with that keyword.Īutomatically updated properties These properties include both file system properties (for example, file size or the dates when a file was created or last changed) and statistics that are maintained for you by Microsoft 365 programs (for example, the number of words or characters in a document). For example, in Word, you can use the Keywords property (also called Tags) to add the keyword "customers" to your sales files. You can specify your own text values for these properties to make it easier to organize and identify your documents. Standard properties By default, Microsoft 365 documents are associated with a set of standard properties, such as author, title, and subject. There are five types of document properties: You can choose from a list of suggested names or define your own.Ĭlick Properties at the top of the page, and then select Advanced Properties. You can assign a text, time, or numeric value to custom properties, and you can also assign them the values yes or no. View or create custom properties for the current fileĬustom properties are properties that you define for an Microsoft 365 document. On the Summary tab, you can add or edit the Title, Subject, Author, Manager, Company, Category, Keywords (also called Tags), and Comments. To open a properties dialog box where you can add or edit all the properties at once and view document information and statistics, click Properties at the top of the page, and then click Advanced Properties. To see more properties, click the Show All Properties link at the bottom of the page. Any changes you made are saved automatically. Note that for some metadata, such as Author, you'll have to right-click on the property and choose Remove or Edit.Ĭlick the File tab again to return to your document.
Ms word printing file details update#
To add or change properties, hover your pointer over the property you want to update and enter the information.
View and change the standard properties for the current fileĬlick Info to view the document properties. If you want to insert any of these properties into your Word document see Add the file name, date, author, or other document properties to a header or footer. All required properties from the document library are outlined with red borders on the Info tab in Word, Excel, and PowerPoint. When you open a document from a document library in Word, Excel, or PowerPoint, you can edit and update these document library properties by clicking File > Info. For example, a document library that collects product ideas can prompt the person for properties such as Submitted By, Date, Category, and Description. When you add documents to the document library, you are prompted to include the values for any properties that are required, or to update any properties that are incorrect. When you create a new document library, you can define one or more document library properties and set rules on their values. You can choose from a list of suggested names or define your own.įor more information see View or create custom properties for a fileĭocument library properties - These are properties that are associated with documents in a document library on a website or in a public folder.
For example, you can search for all files created after August 3, 2015, or for all files that were last changed yesterday.Ĭustom properties - You can define additional custom properties for your Microsoft 365 documents. You can use the automatically updated properties to identify or find files. You can then search for all sales documents with that keyword.Īutomatically updated properties - These properties include both file system properties (for example, file size or the dates when a file was created or last changed) and statistics that are maintained for you by Microsoft 365 programs (for example, the number of words or characters in a document). For example, in Word, you can use the Keywords property (also called Tags) to add the keyword "customers" to your sales documents. Standard properties - By default, Microsoft 365 documents are associated with a set of standard properties, such as author, title, and subject. There are four types of document properties:
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